Project Management on RALS Rostering

Question: Discuss about the Project Management on RALS Rostering. Answer: Introduction The B T and Sons Farming Equipments established the Riverina Agricultural and Lifestyle show in the year of 2000. Every year this show is arranged in November. The main target of this show is to display the local business, farmers, lifestyle products and agricultural equipment suppliers. The management department of RALS required to make coordination between the show stands, displays arranged in live programs, catering, volunteers and other specific requirements needed in any program. Previously the show did not have specific goals and objectives to be developed in the concerned scenario but after understanding their developmental requirements, they have grown to community committee. However, the Globex is still committed to RALS and maintain a strong community engagement with the help of strong and perfect management structure. The management mainly maintains the records relate to the donations, tickets and other specific arrangements required to organize a reprogram. This report is elaborating a project related to the establishment a new rostering system within the RALS in order to improvise their rostering system that is not up to the mark according to their demands. This rostering system manages the all the operation of the volunteers of RALS. These operations are donation management, selling of tickets, cleaning of RAL sites that is messed up after nay program etc. Establishment of this rosteering system is required project plan in order to successfully be installed within RALS. This report is discussing the present scope and management plans for this project. This plan involves the technology and resources required for this project. in addition to this equipments and many important factors, this project require a structured project implementation schedule that will elaborate the specific process and their required timings. At the final stage of this project it will be elaborating the several risk factors associated with it, identification of which will to improvise the quality management of the system. Measurable Organizational Values Measurable organization values are concerned with the goals and objectives of this project. The concerned goals and objectives of this project are to achieve the structured analysis of the organizational resources and system requirements that are necessary to develop the rostering system within RALS. In order to manage the project MOV procedure is followed and applied. This procedure is involves six steps within the system: Recognition of the are impactful areas Cost analysis of the project Appropriate metric development required for the project Time estimation for the completion of the project Verification and agreement from the stakeholders involved within the project Summarization of the values hidden in the project Implementation of the project requires having the detailed information about their volunteers and their functionalities within the project with specific timing. This detailed information about the rank and timing schedule related to the volunteers are helpful while analyzing the project success as these factors will directly affect the project success. Details of the Functionalities of the Volunteers Rank 2 1 3 4 5 Areas of Impact Strategies Customer Financial Details Operation Society Value A strategic step allows the RALS to achieve increase in shares. This also helps to innovate the services according to customer demands. The rostering system makes the volunteers available to their concerned customers and improvises the service providence. RALS can save money with the help of investing their money in the agricultural sector. This will make their share value high. Evaluation of the organizational value helps to reduce the cost involved within the operational context. Socital value addition to the operational context is helpful so as to obtain the accurate information Metric This is introduced within the system to increase the share value by 10 percent. Rostering system saves more time than the manual process of recoding arranging programs. Rostering system reduces the cost involved by 20 percent. The customer satisfaction must be handled on first priority and the response time of the volunteer should be less. Effective communication reduces the time taken for understanding the customer demands. Time Required to complete each work 3 months 2 month 4 months 8 months 4 months MOV procedure is introduced into the system in order to achieve the structured and effective system of operation within the rostering system. Management of the roles and segmented tasks among the volunteer becomes easy with the help of the MOV system within rostering system. These collections of information are guaranteed and accurate in comparison with the manual collection of data about the customers and new programs. Required timing for the manual error correction as well as error detection becomes easy to be solved. RALS information system becomes very strong and compatible with the evolving challenging environments. Scope Management Plan Project Scope All the private data and private responses collected from the volunteer and customer should be kept secured from any kind of threats, unauthorized access and malfunctioning of data. This aspect is very important in order to protect the organizational data safe from external harmful resources. The shared data between the administration and management or any higher authority of the organization must be kept secured with respect to the external environment. All of these above mentioned steps requires the entire manual set up within the organization to be replaced by the cloud based system, this aspect results into the protection of all the data as well as accuracy of the data will be maintained. This project should considers the all the required process within the set up. In addition to this, the volunteer should observe all the activities followed by their clients and administrators. Database administrator has to be used by RLSA in order to maintain the updated data every time. This up dated data will help the manager to forward right data to their clients. This helps to fulfill all the demands of the clients. In addition to this, the entire system must be flexible with the changed structure of operations in order to achieve the most effective and dedicated system as a hole. Roles and responsibilities of the developers in this project are as follows: Roles Responsibilities Project Manager The manager of the project has the responsibility to ensure a good growth with a structured way of completion to the project. Project Sponsor Project sponsors are responsible for the arranging the funds from market as well as from the partners of RALS. Project scheduler Scheduler decides the framework related to the structure of the project. He decides which part of the project has completed within a specific time span. Risk Manager The duty and responsibility of the risk manager is to manage the risk associated with the developmental process of the project and they have to analyze the resolution technique to resolve these risks. Designer Responsibility of a system designer is to arrange the outputs of the project according to the demands of the clients. Analyst Analyst finds the available resources for the project and helps to arrange these resources according to demands of the project. Business Consultant As per name, it is clear that the consultant have to develop the suggestions for the betterment of the concerned project. More specifically, they have to find out the flaws within the project. Financial Manager Financial manager is responsible for managing the expenses involved in the project. Technology Applied Technological tools and equipments are mainly used in the project in order to achieve the best outcome from the project. Among these several technological tools few are UML Techniques, database model tools, improvised and innovative programming languages and various library functions. These above technological tools can help in building a successful project structure in order to attain successful results. In addition to this, there several technical equipments that may be helpful in attaining the project goals and objectives: laptops, desktops, other technologically advanced equipments. Networking is another important aspect while considering the developmental perspective of the project. There is also several networking protocol available in the contemporary market that will help to make the structuring of the project possible. Grant chart, Pert chart are also helpful in identifying the detailed structure of the project. Training and Facilities New and technologically advanced system will requires a structured training facility. This training facility will be helpful in finding the solutions for the difficult situations at the time of the project development. The information entered in to the system is up to 2017, so about these data the employees should be trained properly. Project Schedule and WBS Project Schedule Task Mode Task Name Duration Start Finish Predecessors Resource Names Auto Scheduled Riverina Rostering system development 180 days Thu 9/22/16 Wed 5/31/17 Auto Scheduled Initialization phase 29 days Thu 9/22/16 Tue 11/1/16 Auto Scheduled Development of the SRS document 15 days Thu 9/22/16 Wed 10/12/16 Developer,Requirement analyst,project manager Auto Scheduled Study of feasibility of the existing system 9 days Thu 10/6/16 Tue 10/18/16 3 project manager,Requirement analyst,Developer,Risk manager Auto Scheduled Requirement identification of the desired system 5 days Mon 10/17/16 Fri 10/21/16 3,4 Requirement analyst,Developer Auto Scheduled identification of the utility of the desired system 8 days Mon 10/24/16 Wed 11/2/16 3,5 Developer,Requirement analyst,project manager,Risk manager Auto Scheduled Meeting with the visitors and management heads 6 days Mon 10/24/16 Mon 10/31/16 4,5 Accountant,Executive sponsor,project manager Auto Scheduled Appointing of development vendor 21 days Mon 10/31/16 Mon 11/28/16 Auto Scheduled Development vendor identification 6 days Mon 10/31/16 Mon 11/7/16 5,7 Accountant, project manager,Developer,Requirement analyst Auto Scheduled Analysis of the vendor capability and background 14 days Mon 10/31/16 Thu 11/17/16 7 Developer,Executive sponsor,project manager,Requirement analyst Auto Scheduled Plan of total time span reuired for completion 8 days Mon 11/14/16 Wed 11/23/16 9,10 Developer,project manager,Software tester Auto Scheduled Planning of the Budget 5 days Wed 11/23/16 Tue 11/29/16 11,10 Accountant Auto Scheduled Design Phase 38 days Mon 11/14/16 Wed 1/4/17 Auto Scheduled Improvement of the Labour management 12 days Mon 11/14/16 Tue 11/29/16 10 project manager,Executive sponsor,Risk manager Auto Scheduled Begining of buiding the system 20 days Mon 11/28/16 Fri 12/23/16 14 Developer,project manager,Requirement analyst Auto Scheduled Improvisationof the installation process 6 days Thu 12/22/16 Thu 12/29/16 11,15 Developer Auto Scheduled Identifying the system requirements for next built 6 days Thu 12/29/16 Thu 1/5/17 16 Developer,project manager,Requirement analyst Auto Scheduled Milestone: Completion of design phase 0 days Thu 9/22/16 Thu 9/22/16 Auto Scheduled Implementation phase of the system at organization 32 days Thu 1/5/17 Fri 2/17/17 Auto Scheduled Implementation process according to the business objectives 12 days Thu 1/5/17 Fri 1/20/17 17,18 Developer,project manager,Requirement analyst,Software tester Auto Scheduled Modification required at the first stage of built 7 days Thu 1/19/17 Fri 1/27/17 20 Developer,Requirement analyst,project manager,Risk manager Auto Scheduled Collecting resources and elements 14 days Thu 1/26/17 Tue 2/14/17 21 Accountant,project manager,Developer,Executive sponsor Auto Scheduled Verification of the elements and resources 7 days Mon 2/13/17 Tue 2/21/17 22 Developer,project manager,Requirement analyst Auto Scheduled Testing phase 25 days Mon 2/20/17 Fri 3/24/17 Auto Scheduled Prototyping of the system for test 8 days Mon 2/20/17 Wed 3/1/17 22,23 Executive sponsor,project manager,Developer,Requirement analyst,Software tester Auto Scheduled Process of the test plan 8 days Wed 3/1/17 Fri 3/10/17 23,25 Software tester Auto Scheduled Analysis of the test in real scenario 9 days Mon 3/13/17 Thu 3/23/17 25,26 Risk manager,Software tester,Developer,project manager Auto Scheduled Presentaion of the test results 2 days Thu 3/23/17 Fri 3/24/17 25,27 project manager,Software tester,Developer,Risk manager Auto Scheduled Milestone: acceptance of the test results by client 0 days Thu 9/22/16 Thu 9/22/16 Auto Scheduled Risk management phase 24 days Mon 3/27/17 Thu 4/27/17 Auto Scheduled Possible risk identification 8 days Mon 3/27/17 Wed 4/5/17 28,29 Risk manager,Software tester,Developer Auto Scheduled Presentation of the risk 3 days Wed 4/5/17 Fri 4/7/17 31 project manager,Risk manager,Developer Auto Scheduled Mitigation process of the risks 8 days Wed 4/5/17 Fri 4/14/17 31 Developer,Risk manager,project manager Auto Scheduled Registration of the impacts concerned with the risks 6 days Fri 4/14/17 Fri 4/21/17 31,33 Developer,Risk manager,Software tester Auto Scheduled Identification of the impacts of the riskss 15 days Fri 4/7/17 Thu 4/27/17 32 project manager,Risk manager,Developer,Requirement analyst,Software tester Auto Scheduled Milestone: Accepetance of the risk document by the client 0 days Thu 9/22/16 Thu 9/22/16 Auto Scheduled Closure of the project 24 days Fri 4/28/17 Wed 5/31/17 Auto Scheduled Measurement of the functionality of the developed system 10 days Fri 4/28/17 Thu 5/11/17 35 Requirement analyst,project manager,Risk manager,Software tester Auto Scheduled Roll out of the final developed project 15 days Thu 5/11/17 Wed 5/31/17 38 Developer,project manager,Accountant,Requirement analyst,Risk manager Auto Scheduled Milestone: Installation of the final system to the organization 0 days Wed 5/31/17 Wed 5/31/17 39 Project Risk and Planning Assumptions This must have to be accepted that the project will be completed within the selected time span and estimated expense. In addition to this, it is assured that all the tasks related to the project will be under control and observation. All the members of the project are required to finish their task as per their scheduled timings. If all the tasks are finished in the scheduled timing then other colleagues are also not affected by the delay. Besides all of these aspects, this is also important that the supervisor checks all the operating measures according to the demands of the project. This will ensure the development of the rostering framework of RALS. Identification of Risk Identified Risks Member associated with the Risk Details Mitigation Techniques Technical Risks System head The entire set up of the project may face so many technical problems due to slow network or other technical disadvantages. The monitoring of the servers and networks should be observed regularly. A Structured maintenance should be done in a regular interval of time. Financial Risk Financial Manager Some situations introduce extra expense to the entire system set up. This aspect may leads to the shortage in budget plans of RALS. Some extra money should be invested into the system in order to maintain the system in an emergency time. Lack of Resources Project Manager Is the estimation of the project is not done properly in a correct way then the entire project may disrupted. As a result of this the progress of the project may get delayed. Estimation of the tools and resources that are not present in the system should be analyzed in proper point of time. Loss of Manpower Project Manager There are so many perspectives that consider the reduce in work force in the project management. The members may got ill or there may be any other kind of problems within the system. Some extra team members should always be ready in order to do provide extra work at the time of pressure. Risk in Privacy Project Manager The data collected from the volunteers must be kept privately and in a secured way. The signature and other important factors should be made secured within the system. Quality Management Plan Project Name: RALS Rostering Project Project Manager Name Type Reason Time Taken Owner Method Status Authorization of Expense The authorization related to the expense of the development of the project should be centered in the hand of a single person. 3 months Financial Manager Management of expense Open Documentation related to project The documentation of the project must be done regularly. 2 Months Project Manager Monitoring of Project progress Closed Work Break Down Structure This system specifies the task assigned to each member of the project. 3 months Project Manager Providing inspiration to the project development team Open Plan of the Project According to the requirements of the clients analysis of the project is done 1 month Project Manager Monitoring measures of the project for any kind of risks to be found Closed Plan of the Risk Risks within the project must be analyzed for making the development of the project smooth 2 months Risk Manager Review framework of the project Open MOV Stakeholder associated with the project is identified with the help of this aspect 3 months Project Manager Observing Closed Material required for Training Training schedule and manual is provided to the team members in order to improve their efficiency 3 months Project Manager Journals and Presentations Open Conclusion This report can conclude that the RALS have arranged a set of activities that will helps to make a management system replacing their manual system of operation and also reduce the dependency on their volunteer. The new system will provide an automated system set up to RALS that will make them more efficient in the field o arranging programs and managing their customer demands. All the required elements for this project implementation and planning are described in this report. In addition to this all the risk factors and risk resolution steps are also discussed in this report with the individual roles of the project member in risk resolving measures. This entire proposed system will reduces the excess pressure on the staffs and will help the managers to gain good amount of revenues in comparison with their competitors. In addition to this, this entire project not only elaborated the project details, but also it has elaborated the roles and functionalities of the project members. The n ew rostering system of RALS will be more efficient than the conventional manual operating system followed by them. Bibliography Boud, D., Cohen, R., Sampson, J. (Eds.). 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